The Short Tail Trail Auction
Date 3 October 2024
(For in person and online)
Introduction
The Short Tail Trail Auction is managed by Keech Hospice Care registered charity number 1035089 (known hereafter as Keech).
The Short Tail Trail online auction is managed by Wild in Art (WIA) with Keech and with online auction partner Bidpath.
Data Protection
By registering to bid at The Short Tail Trail Auction you are consenting to allow Wild in Art and Keech, registered charity number 1035089 to contact you about The Short Tail Trail auction and acknowledge that Wild in Art and Keech will process your personal data in accordance with their Privacy Notices for the purposes of administering The Short Tail Trail auction.
If you indicate that you may want to make a Telephone Bid or an Absentee Bid, you are also consenting that this information will be provided to Keech’s Auctioneers for the purposes of administering The Short Tail Trail Auction.
If you register for the online auction, you are also consenting that this information will be provided to Bidpath for the purposes of administering The Short Tail Trail Auction.
Your data will be stored and shared in accordance the UK General Data Protection Regulation and any other data protection legislation which may amend or supersede the GDPR.
After the auction, Keech may get in touch with you using the contact details you provide to ask if you would like to hear more from them in the future. If you would prefer not to be contacted for this purpose, please email Keech at letmehelp@keech.org.uk using the subject line ‘OPT OUT’.
As part of our commitment to privacy and transparency, you can review more information about how we collect and use personal information via our Privacy Notice.
Wild in Art - wildinart.co.uk/privacy-policy
Keech Hospice Care - keech.org.uk/privacy-policy
Bidpath - bidpath.com/privacy-policy
Buyer’s Guide
1. Introduction
This Buyer’s Guide contains a brief overview of The Short Tail Trail Auction process and the terms under which Lots are made available for sale at Auction. Please read the Buyer’s Guide and the Terms and Conditions of Sale carefully. By registering to bid and participate in the Auction, you will be deemed to have agreed to be bound by them.
2. Definitions
2.1. When the following words are used in this Buyer’s Guide, they mean:
Auction - A live sale by auction managed by Keech and Wild in Art.
Bidder - Any person, properly registered and approved by Keech and/or WIA to participate in the Auction who makes or considers making a bid to buy a Lot at Auction
Buyer - The person or organisation making the highest bid or offer for a Lot accepted by the auctioneer, including a principal bidding as agent.
Guarantee of Authenticity - Keech and WIA guarantee that the items sold at the auction are The Short Tail Trail sculptures created by artists, displayed at The Short Tail Trail event and sold to raise money for Keech.
Hammer Price - The highest bid for a Lot accepted by the auctioneer at the Auction or, in the case of a post-auction sale price.
Lot - Individual item listed in the Auction Catalogue.
Purchase Price - The Hammer Price
3. Before the Auction
3.1. Bidder Registration
3.1.1. Every person or organisation wishing to make a bid is required to register before participating at the Auction.
3.1.2 Those wishing to attend the Auction as a Bidder either in their own capacity or as an agent for another bidder, need to complete and return the Bidder Registration Form which is available online at shorttailtrail.co.uk. If a hard copy is required, please contact shorttailtrail@keech.org.uk.
3.1.3 Those who wish to bid in the Auction either by telephone or by using an absentee, proxy or with a written bid must also complete a Bidder Registration Form at shorttailtrail.co.uk. If a hard copy is required, please contact shorttailtrail@keech.org.uk.
3.1.4 Those who wish to bid in the Auction online must create a Wild in Art Auctions Account and register for The Short Tail Trail auction at stt.wildinartauctions.com. The Online Auction Registration Form must be completed in full and the bidder may be asked to provide credit card information to comply with our due diligence checks.
3.1.5. To register as an in-person Bidder, the Bidder Registration Form must be completed in full, and the bidder must provide at least one (1) form of ID which must include one (1) government-issued photo identification. If this does not state your current address, proof of address will also be required. Please note that we cannot accept mobile phone bills, credit card bills or provisional driving licences as proof of address.
3.1.6. If registering as an organisation, you must provide a certified copy or original certificate of incorporation, or, in the case of unregistered entities, other evidence satisfactory to Keech, for example charity registration number, a copy of the governing document of the entity, alongside proof of address.
3.1.7. If you are registering as an agent to bid on behalf of another party, you must produce the relevant ID documents in 3.1.5. and 3.1.6 above for yourself and the person or organisation on whose behalf you are acting. In addition, you must provide a written and signed authority from the third party confirming your authority to bid on their behalf.
3.2. Pre-Auction Viewing
3.2.1. All the Lots can be previewed at the Farewell Weekend from 27-29 Sept at Stockwood Discovery Centre, Luton, LU1 4LX
3.3. Delivery or Collection of Artworks
3.3.1. Without any liability, gbcouriers.co.uk can provide shipping estimates before the Auction; a Bidder requiring this information should email alanah.kinsella@gbcouriers.co.uk including the Lot number and shipping address at least 3 working days before the start of the Auction.
3.3.2. If delivery is requested, invoices for the delivery of sculptures by G B Couriers will be raised by G B Couriers and emailed to the successful buyer the day following the Auction. Invoices for delivery must be paid before delivery takes place.
3.3.3 If the Bidder is based outside the United Kingdom, the Bidder should ensure in advance of the Auction that the Lot can be exported from the UK and imported into the country of destination. No sale will be cancelled because the Lot may not be imported into the country of destination.
3.3.4 Keech will work with any parties who wish to export their sculptures. We will be able to recommended third-party independent freight agents who can advise Bidders on relevant export licensing regulations and may assist with export licence applications. Neither Keech nor its freight agents can guarantee that any licences, permits or consents will be granted. Any Bidder who may require this assistance needs to email shorttailtrail@keech.org.uk at least 7 days before the Auction.
4. At the Auction
4.3. Bidding
4.3.1. All bids are by individual Lot unless the auctioneer states to the contrary during the live Auction. Lots will usually be sold in their numbered sequence, unless the auctioneer announces otherwise.
4.3.2. All bids must be made in English only.
4.3.3. The auctioneer may accept bids from Bidders present in the sale room, via telephone, online or written bids delivered to Auctioneer before the Auction commences using the Bidder Registration Form at shorttailtrail@keech.org.uk
4.3.4. Telephone Bidders must provide a list of Lots on which they intend to bid at least 24 hours before the start of the Auction. Please email this to us at shorttailtrail@keech.org.uk
4.3.5. Where a Bidder submits more than one written bid for the same Lot, they will be executed at the lowest possible price.
4.3.6. Online bids shall be made in accordance with and subject to the terms of the online auction platform.
4.3.7. The Auctioneer may accept or decline bids at her entire discretion.
5. After the Auction
5.1. Successful bids
5.1.1. Keech will raise invoices for each successful Bid at the end of the Auction and these will be sent to the successful Bidders by email within 5 working days of the Auction. The invoice will show the Hammer Price to be to be paid, and identify the Lot purchased.
5.2. Payment
5.2.1. Payment is due when the Lot is knocked down to you on the fall of the Auctioneer’s hammer in respect of the Lot.
5.2.2. Unless agreed in writing with you by Keech, you must pay all the sums in Pounds Sterling either on the evening upon winning the Lot or within 5 days of the invoice being issued and you must ensure that the funds are cleared by the 5th working day from when the invoice was issued. Payment must be in Pounds Sterling and may be made by electronic transfer, invoice or cash (up to a maximum of £5,000).
5.3. Shipping and storage
5.3.1. The Buyer is responsible for organising delivery or collection of their purchase and Lots must be collected within 5 days of the funds for the full purchase price clearing unless other agreed in writing with Keech.
5.3.2 The purchaser will be responsible for paying the daily storage cost of £250 + VAT per day from the 6th day after Keech has received the full purchase price in cleared funds.
5.3.3 Alternatively G B Couriers can provide a quote for delivery/shipping – please email alanah.kinsella@gbcouriers.co.uk
5.3.4 A Buyer who wishes to collect their sculpture must contact Keech by email at shorttailtrail@keech.org.uk giving details of
(1) The name of the individual or company collecting the artwork – and agree a form of identification
(2) The proposed date of collection
Keech will then agree a date for the collection and send to the Buyer details of the address and collection time and other pertinent information. All collections are at the new Buyers’ risk.
Terms and Conditions
These Terms and Conditions of Sale (“Conditions”) set out the legal relationship between the Buyer and Keech. By registering to bid and participate in The Short Tail Trail Auction, you will be deemed to have read and agreed to be bound by these Conditions and the accompanying Buyer’s Guide.
1. Interpretation
In the event of any conflict between these Conditions and the Buyer’s Guide, these Conditions shall take precedence.
2. Definitions
2.1. The following words in these Terms and Conditions mean:
Auction - A live sale by auction managed by Keech and Wild in Art.
Bidder - Any person, properly registered and approved by Keech and/or WIA to participate in the Auction who makes or considers making a bid to buy a Lot at Auction
Buyer - The person or organisation making the highest bid or offer for a Lot accepted by the auctioneer, including a principal bidding as agent.
Guarantee of Authenticity – Keech and WIA guarantee that the items sold at the auction are The Short Tail Trail sculptures created by artists, displayed at The Short Tail Trail Auction event and sold to raise money for Keech.
Hammer Price - The highest bid for a Lot accepted by the auctioneer at the Auction or, in the case of a post-auction sale price.
Lot - Individual item listed in the Auction Catalogue.
Purchase Price - The Hammer Price
3. Catalogue descriptions and condition of Lots
3.1. All Lots are sold subject to their condition at the date of the Auction. By making a bid, the Bidder accepts the actual condition of the Lot and acknowledges that if a bid is successful, the Buyer will buy the Lot ‘as is’.
3.2. Keech cannot guarantee that colours are properly shown in the Auction catalogue. All Lots are sold ‘as is’. Bidders are encouraged to inspect Lots and satisfying themselves as to condition before bidding.
4. Before the Auction
4.1. Every Bidder must register using the Bidder Registration Form obtained as part of the registration process in accordance with the Buyer’s Guide see Bidder Registration. Those who wish to bid in the Auction online must create a Wild in Art Auctions Account and register for The Short Tail Trail auction at shorttailtrail.co.uk. The Online Auction Registration Form must be completed in full and the Bidder may be asked to provide credit card information to comply with our due diligence checks. Personal information shall be used only in accordance with Condition 7 below.
5. During the Auction
5.1. Keech reserves the right to refuse participation in the Auction and to reject any bid. Bids may not be accepted from unregistered bidders and all Bidders must be 18 or over and have sufficient funds to cover any bids made.
5.2. All bids must be made in Pounds Sterling and are not subject to VAT.
5.3. The auctioneer has the right to exercise reasonable discretion in refusing any bid, advancing the bidding in such a manner as he may decide, and in the case of error or dispute, and whether during or after the sale, determining the successful Bidder, continuing the bidding, cancelling the sale or re-offering and reselling the Lot in dispute. If any dispute arises after the sale, then, in the absence of any evidence to the contrary the sale record maintained by the auctioneer will be conclusive.
5.4. When making a bid, every Bidder acknowledges that such bid is a binding offer to buy the Lot at that price (plus the, Buyer’s Expenses (if applicable), and any and all shipping charges, import duties/taxes, storage and other costs). A successful Bidder will be deemed to be the Buyer unless it has been explicitly agreed in writing with Keech before the start of the Auction and set out in the Bidder Registration Form that the Bidder is acting as agent on behalf of an identified third party acceptable to Keech and only then will Keech regard that third party as the Buyer. In such circumstances, the Bidder acting as agent confirms that he is authorized to bind the third party and that the Buyer has been made aware of and accepts these Conditions.
5.5. The Auctioneer will use reasonable efforts to execute written bids delivered before the Auction for Bidders unable to attend the auction in person, by an agent or by telephone or online. All such written bids must be made on Bidder Registration Form at shorttailtrail@keech.org.uk
5.6. If Keech via the Auctioneer receives written bids on a particular Lot for identical amounts, and at the auction these are the highest bids on the Lot, it will be sold to the person whose written bid was received and accepted first. In all other cases of equal bids, the winning Bidder shall be selected at random by drawing names from a hat or as otherwise determined by Keech.
5.7. Online bidding at The Short Tail trail Auction is made available via Bidpath (a third party software company) and online bidding is subject to their respective terms of use.
5.8. The Auction will be tracked on a video or digital screen, which may display, among other things, a photograph of the Lot offered for sale and the then-current bid. Bidders understand and agree that errors may occur in its operation and, except as expressly stated in the Buyer’s Guide or these Conditions, Keech shall have no liability arising out of or related to any errors or omission in respect thereto.
5.9. By participating in and/or attending the Auction and signing the Bidder Registration Form, each person consents to be filmed and/or photographed and agrees and authorises Wild in Art and Keech to use and publish such film and/or photographs, name and likeness for use in (1) providing online access to the Auction, (2) recording the results of the Auction, (3) print, digital, online and all other media for marketing purposes (including without limitation, on Wild in Art and Keech websites, Facebook Live, YouTube and other online platforms) and (4) in any other Wild in Art and Keech publications of whatever nature. The participant releases Wild in Art and Keech and holds them harmless from any reasonable expectation of confidentiality or privacy associated with such images and releases Wild in Art and Keech and any third parties involved in the making, creation or publication of the images or any marketing or other materials from all and any liability for claims made in respect of such publication. Publication of the images in whatever format confers no right of ownership on the individual or right to royalties or payment.
5.10. The highest bid accepted by the auctioneer at the close of the auction will be the Buyer and the conclusion of a contract for sale between the Seller and the Buyer. Risk and responsibility for the Lot passes to the Buyer at the point of sale on the date of sale and the Buyer should arrange insurance cover for the Lot if required.
6. After the Auction
6.1. Keech will raise invoices for each successful Bid and these will be sent to the successful Bidders by email.
6.2. Unless a different arrangement (as set out in condition 5.2.2 of the Buyer's Guide) has been agreed by Keech, payment is due within 5 working days of the invoice being issued and must be made by the Buyer. Payments from any other source will not be accepted and shall be returned by Keech.
6.3. Title in the Lot will pass to Buyer and the Lot will be made available for collection by the Buyer only when Keech is completely satisfied that all monies owing have been paid in full.
6.4. Payment must be in Pounds Sterling and may be made by electronic transfer, invoice or cash (up to a maximum of £5,000). Please quote the invoice number when making payment to ensure it can be processed as efficiently as possible.
6.5. The Buyer will not acquire title to the Lot until all amounts due to Keech from the Buyer have been received by Keech in cleared funds even in circumstances where Keech has released the Lot to the Buyer.
6.6. In the event of default by the Buyer, Keech may take one or more of the following actions:
6.6.1. hold the Buyer liable for the total amount due and commence legal proceedings for its recovery together with interest, legal fees and costs to the fullest extent permitted under applicable law;
6.6.2. cancel the sale;
6.6.3. resell the Lot publicly or privately on such terms as Keech shall think fit;
6.6.4 take such other action as Keech deem necessary or appropriate. If Keech resells the Lot under condition 7.7.3 above, the Buyer shall be liable for payment of any deficiency between the total amount originally due to Keech and the amount received upon resale as well as all reasonable costs, expenses, damages, legal fees and commissions and premiums of whatever kind associated with both sales or otherwise arising from the default.
6.7. Keech shall be entitled to retain Lots sold until all amounts due have been received in full in good cleared funds or until the Buyer has performed any other outstanding obligations as Keech shall reasonably require. Subject to this, the Buyer shall collect, or have shipped or collected for shipment, purchased Lots within 7 calendar days from the date of the sale unless otherwise agreed between Keech and the Buyer. Lots can be collected in person by appointment only (please see the Buyers Guide for further information).
6.8. It is the Buyer’s sole obligation and responsibility to be aware of, to comply with, and to pay for all relevant import duties, taxes, customs and other fees charged in the Buyer’s local jurisdiction. The Buyer understands and agrees that Keech shall have no obligation or responsibility for any import duties, taxes, customs, shipping or other charges for the Lots shipped. Failure by the Buyer to pay all necessary amounts may result in the relevant authorities returning the Lot to Keech and in those circumstances the Buyer will be charged and will pay storage costs and Keech’s additional reasonable costs and expenses.
6.9. It is the Buyer’s responsibility to ensure that any Lot purchased from Keech enters the shipping location lawfully, that all duties and taxes have been paid and that all required export procedures, regulations, and laws were properly complied with. Buyer understands and agrees that WIA shall have no obligation or responsibility for complying with any export procedures, regulations, or laws applicable to the Lot.
6.10. If the Buyer wishes to apply for an export licence this does not affect or postpone the Buyer’s obligation to make payment in accordance with Keech’s payment terms nor Keech’s right to charge interest or storage charges on late collections.
7. Use of information
7.1. By registering to bid at the Short Tail Trail Auction you are consenting to allow Wild in Art and Keech (registered charity number 1035089) to contact you about the Short Tail Trail Auction and to process your personal data for the purposes of administering the Short Tail Trail Auction. Keech and Wild in Art will not contact you for any other reason unless you opt-in to receive additional communications in the Bidder Registration Form.
7.2. If you indicate that you may want to make a Telephone Bid or an Absentee Bid, you are also consenting that this information will be provided to the Auctioneer for the purposes of administering the Short Tail Trail Auction.
7.3. If you register for the online auction, you are also consenting that this information will be provided to Bidpath for the purposes of administering the Short Tail Trail Auction.
7.4. After the auction, Keech may get in touch with you using the contact details you provide to ask if you would like to hear more from them in the future. If you would prefer not to be contacted for this purpose, please email letmehelp@keech.org.uk using the subject line ‘Opt Out'.
You will find further details about Privacy Policies for WIA, Keech, the Auctioneer and Bidpath and details about how we process personal data and how to exercise your privacy rights on Page 1 of the Buyers Guide.
8. Terms of Guarantee of Authenticity
8.1. Keech guarantee that the sculptures sold at the auction are the Short Tail Trail Sculptures created by artists for the purposes of raising money for Keech.
8.2. Except as expressly provided in these Conditions Keech shall have no liability to the Buyer in respect of a Lot and all and any implied warranties and conditions are excluded to the fullest extent permitted by law.
9. Intellectual property rights
9.1. The copyright in all images, illustrations and written material produced by or for Wild in Art and Keech relating to a Lot (including the contents of the Auction catalogue), is and shall remain at all times the property of Wild in Art and Keech and shall not be used by the Buyer, nor by anyone else, without Wild in Art and Keech’s written consent. Wild in Art and Keech make no representation or warranty that the Buyer of a Lot will acquire any copyright or other reproduction rights in it.
10. Events outside our control
Keech will not be liable or responsible for any failure to perform, or delay in performance of, any of its obligations under these Conditions that is caused by an event outside its control, that being any act or event beyond Keech’s reasonable control, including without limitation strikes, lock-outs or other industrial action by third parties, civil commotion, riot, invasion, terrorist attack or threat of terrorist attack, war (whether declared or not) or threat or preparation for war, fire, explosion, storm, flood, earthquake, subsidence, pandemic, epidemic or other natural disaster, or failure of public or private telecommunications networks. Keech’s obligations shall be suspended and time for performance extended until such time as the event outside its control is over, following which a new collection or shipping date can be agreed.
11. Other important terms
11.1. If any part of these Conditions is found by any court to be invalid, illegal or unenforceable, that part shall be discounted and the rest of the Conditions shall continue to be valid to the fullest extent permitted by law.
11.2. The contract is between the Buyer and Keech and no other person shall have any rights to enforce any of its terms.
11.3. If Keech fails to insist on performance of any of a Buyer’s obligations under these Conditions, or if it delays in doing so, that will not mean that Keech has waived its rights against the Buyer and does not mean the Buyer no longer has to comply with those obligations.
11.4. This agreement and conditions are governed by and construed in accordance with English law and the Parties agree to the exclusive jurisdiction of courts of England.
